Terms of Service

Data Transparency Statement

1. About this statement

1.1 This Data Transparency Statement is for individuals who hold public-sector roles (“post holders”). It explains how Compair AI Limited (“Compair AI”, “we”, “us”, “our”) may process limited personal data relating to post holders in connection with our Services.
1.2 We provide market intelligence and analytics on UK local authority commercial activity using publicly available information, including information published by public bodies and disclosures made under the Freedom of Information Act 2000.
1.3 This statement may be updated from time to time. Please refer to the “Last updated” date above.

2. About us

2.1 Company: Compair AI Limited.
2.2 Company number: 16732731.
2.3 Registered office: 205 Wollstonecraft Street, London, N1C 4BT, United Kingdom.
2.4 Privacy contact: privacy@compairai.com.
2.5 Compair AI is the data controller for the post holder personal data described in this statement.

3. What personal data may be processed

3.1 We may process limited personal data relating to post holders where it appears in public-source materials.
3.2 This may include a post holder’s name and job title.
3.3 This may include the employing organisation (for example a council or public body).
3.4 This may include work contact details (for example an official email address or business telephone number).
3.5 This may include responsibilities or department information, where published as part of official role information.
3.6 We do not intend to collect or use special category data (such as health data) or information about private life.

4. How we obtain this data

4.1 Post holder data may be obtained from information published by the post holder’s employing organisation (for example staff directories, governance pages, and public documents).
4.2 Post holder data may be obtained from other official government or public-sector publications.
4.3 Post holder data may be obtained from public-source datasets disclosed or published under transparency obligations or the Freedom of Information Act 2000.

5. Why we use post holder data

5.1 We process post holder data to enable users of our Services to understand public-sector commercial activity and relevant organisational context.
5.2 We process post holder data to support research and business-to-business engagement relating to public sector procurement and commercial activity.
5.3 We process post holder data to maintain accurate organisational information and improve data quality.
5.4 Where post holder details are included, they are intended to relate to professional responsibilities and business contact context.

6. Lawful basis for processing

6.1 We process post holder data on the lawful basis of legitimate interests under UK data protection law.
6.2 Our legitimate interests include providing an information service that supports transparency and understanding of public-sector commercial activity.
6.3 Our legitimate interests include enabling relevant professional engagement in the public-sector procurement context.
6.4 Our legitimate interests include maintaining accuracy, quality, and integrity of our datasets.
6.5 We take steps to ensure processing is proportionate and aligned with reasonable expectations in a professional context.

7. Who we share post holder data with

7.1 Post holder data may be disclosed to authorised users of our Services (for example councils, suppliers, consultancies, and other business users), where relevant to the Services.
7.2 Post holder data may be disclosed to service providers who support delivery of the Services, acting on our instructions.
7.3 Post holder data may be disclosed to regulators or authorities where required by law.
7.4 Post holder data may be disclosed to advisers and parties involved in a business transfer (for example acquisition), subject to appropriate safeguards.
7.5 We do not sell post holder personal data.

8. Retention and data quality

8.1 We keep post holder data only for as long as necessary for the purposes described in this statement.
8.2 We take reasonable steps to maintain accuracy.
8.3 Where we become aware that post holder details are outdated or incorrect, we will update or remove them as appropriate.

9. Your rights and how to request removal or restriction

9.1 Post holders have rights under UK data protection law, including rights to access, correct, delete (in certain circumstances), object, and restrict processing (in certain circumstances).
9.2 If you would like to understand what data we hold about you, request correction, or request removal or restriction of your details, please email privacy@compairai.com.
9.3 To help us process your request, please include your name, organisation, role/title, the work contact detail(s) you want reviewed, and any relevant links to the source page if available.
9.4 We may need to verify your identity and usually respond within one month.
9.5 You also have the right to complain to the Information Commissioner’s Office (ICO).

10. Where to find our Privacy Policy

10.1 For broader information about how we process personal data across our website and Services, please refer to our Privacy Policy.